Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – September 23, 2010 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day; Selectman, Aaron Kullgren
Minutes: Administrative Assistant, Debra Davidson taking minutes
Call to order: Chairman Adams called the meeting to order at 6:00 pm.
Appointments:
6:00 – Administrative Assistant Update:
o Gagnon Landscapes – Mr. Gagnon would like to aerate & lime the common. Due to lack of rain Mr. Gagnon wasn’t able to mow as much as the contract required, he would like to aerate the common in exchange. Selectmen approved this.
o Budget – In reviewing the revenues Davidson discussed possible means for increased revenues increasing the costs for Town Hall & Oak Park rental, increase recycle fees & building fees. This will be considered.
o Groundskeeping Bid – Administrative Assistant is looking for the Board’s approval on the bid specifications. Selectmen approved the bid as written, Groundskeeping will be placed out to bid next week.
o Budget Committee – Administrative Assistant stated she received a resignation from the Budget Committee from John Erdman – current members are Norman Nickerson, Patricia Donovan and Myron Steere. Selectmen discussed this committee; no decisions will be made at this time.
o 19 Sawmill Road – Administrative Assistant received a call from PSNH, inquiring who is responsible for the electrical bill between December 2009-April 2010. Discussion followed. PSNH will be informed the rent did not include electricity and the tenant’s are/were responsible for the electric bills during that time.
o UNH Tech Center - Administrative Assistant requested permission to provide the Tech Center with the database from Avitar. The State of NH is creating a statewide database for the purpose of reviewing sales, property owned by the State and more. This will not be particularly beneficial to the Town, but it will help the State. Selectmen approved providing the information to the Tech. Center.
o Trees on Common – Davidson & Town Forester met last Friday, there are five trees that need to be removed from the Common. Ms. Allen will put the project out to bid in the same manner as she did the ice storm damage cleanup. Ms. Allen will contact the DPW Supervisor to see if the highway may be able to help with this project.
6:30 – Scott Douglass, Martial Arts Program – Mr. Douglass explained his program and how it works. His philosophy is focused on children and their self-esteem. He discussed his own experiences.
Day asked to review the references Mr. Douglass provided. He will have his insurance reinstated if the Selectboard accepts this program.
Mr. Douglass understands a background check is needed before a program like this can be approved or implemented.
Mr. Douglass asked about the space. He understands the payment for the space would be on the same terms as the ballet program. He would like the program to run for 6-8 week sessions. He has seen the space available and believes it would work.
Selectmen thanked Mr. Douglas for his time and look forward to this becoming a successful program.
6:45- John Gryval & Gil Morris – ZBA Matters – Mr. Gryval requested a non-public to discuss a legal matter.
In accordance with RSA 91A:3II (e) legal, motion by Chairman Adams to enter into a non-public session for the purpose of discussing legal matters. Seconded by Day & Kullgren. Voted 3-0 in the affirmative.
7:10 – Motion by Adams to enter out of non-public. Seconded by Day & Kullgren.
Decision: No decisions were made.
7:12 – Resident, Eric Taylor – Mr. Taylor introduced himself. He discussed he is interested in starting an ice cream stand in town. It would be a removable trailer and it would be aesthetically pleasing. Mr. Taylor further stated he is interested in renting the space, from the town, where the municipal parking area is located across from The Harvester. They would care for the grounds, rent a portable toilet, and are willing to sign a lease with the town. He would like this business to be operating between the months of early May – September.
Administrative Assistant will discuss this with Chief Giammarino, Code Officer, Peter Hopkins and contact LGC to discuss this.
Mr. Taylor provided the Administrative Assistant with his cell phone number; she will contact him after she has done some research.
7:30 – Treasurer, Katherine Heck –Mrs. Heck presented the Selectboard with data she received at the LGC Budget Workshop she attended. Lengthy discussion regarding the future of the financial status of the State and the affects it will have on the town followed.
The State has suspended revenue sharing by $25 million dollars per year through 2011. They have also reduced the State retirement contribution for teachers, police and fire, frozen meals & rooms tax distributions, provided no new funding for State Aid environmental grants and placed a moratorium on new school building aid. Bonded school projects would not receive funding from the State, and the local tax rates would be affected if projects had been approved in 2010 and 2011. The school building aid is projected to have an $800 million dollar deficit. School Building Aid would be up to the districts and could have a large impact on local tax rates. What can be done at a local level was discussed. Suggestions from the Local Government Center are for local public officials to remain up to date
of the State level by reading the weekly NHMA Legislative Bulletins, review Monthly Revenues and talk with legislators. They can also have a contingency plan – maintain adequate levels of a fund balance (5-17% of the current budget), review and update fees for services and review opportunities for shared services.
8:00 – Resident, Chris Weeks – Mr. Weeks updated the Selectboard on little league matters. Discussing the future plans for baseball, how to address them in off-season time, minimal cost to the taxpayers if things go well. Currently, the league has a lot of parental support.
Mr. Weeks talked about the field and the need for improvements. The infrastructure is good, but the field does need work. Mr. Weeks has been offered assistance from Greenfield Landscapes.
He is asking for support from the Board to make improvements necessary to impove the field. He wants to start by addressing grass, ants, and painting the dugouts.
Parent volunteers are abundant and willing to help out as soon as Mr. Weeks lets them know they can start improving the baseball field.
Expenses: There will be one expense for infield mix. This is a dark brown clay/sand mixture where the children play on. They will start out with a 2-3” base and improve it each year. The cost will be $1,270.00 for the infield.
He would like to have some white Kilz painted on the inside of the dugouts. Administrative Assistant suggested having the correctional workers do this next week. Selectmen supported this suggestion.
Selectmen’s Approval:
September 16, 2010 Selectmen’s Meeting Minutes were approved as written.
Sign Documents for Approval:
A/P Invoices
A/P Checks
Contract for RobCodman Paintings & Wall coverings.
Waste Water Warrant
Other Matters:
Misc. mail review
Paintings project - Administrative Assistant informed the Selectboard that Mr. Codman intends to start the painting project Monday, September 27, 2010.
Adjournment: With no further business the meeting adjourned at 9:15 pm. The next Selectmen’s Meeting is scheduled for Thursday, October 7, 2010 at 6:00 pm.
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